Welcome to the Transport Services website

Booking A Vehicle

To find out if you can book a [[The vehicles|vehicle]], please look at the [[Who can hire a vehicle]] page. For costs, please look at the [[Cost of hiring a vehicle]] page.

 The process is different for each group who can hire vehicles. Please find below the instructions relevent to your booking:

 Students' Union Club/Society & Union Departments
Check availability here:
 
Please use the booking form below:

 
You will require a Risk Assessment for your trip, and approval from two of the club/society signatories. In some cases, two drivers will be required.

​​You will be informed via email if your booking is approved, and which vehicle has been asigned 
 
University departments 

Please read the University's guide, and complete the last page for your use of a Union vehicle. The guide can be found here​.

We require a signed copy of this document to book your hire, as well as a PO number to cover the approximate mileage [[Cost of hiring a vehicle|costs]].

Once you have both of these, please complete the booking form which can be found below:

​​You will be informed via email if your booking is approved, and which vehicle has been asigned. Please note Students' Union business takes priority and your booking will not be assigned to a vehicle until 2 weeks prior to the start date to ensure priority is given.
Students' Union Members (i.e. University Students & Staff) ​
Please use the booking form found here:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 
Personal requests require authorisation from Union Reception, so please be patient, and put as much information as to the reason of the hire as possible.
You will be informed via email if your booking is approved, and which vehicle has been asigned.
 
On collecting the vehicle, we require to see your University ID, and take a note of your URN or Staff number. On return you will be informed of how much the hire [[Cost of hiring a vehicle|cost]] and how to pay.