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​How We Stay Within the Law

 

Thanks to the unique way Student Unions are run and the activities we do, there is quite a bit legislation covering our operations. Some of it you will never know about, some of it will have a direct impact on what you do as well as what we do. Here is a guide to what laws cover the Union, how we comply with them, and who is responsible for keeping up to date with them.

Ultimately, it is the board of trustees who are responsible for complying with relevant legislation, however it is the role of staff to advise and monitor for updates on legislation and advise accordingly how to remain legal.


The Regulation Framework

 

Regulation-Framework-Chart.png 

 

 

Legislation that affects the Union


Legislation​ / Informaiton 

​Who does it affect and how?

​Who is responsible for compliance?

Charities Act 2006


 

​Removes exemption from the Students' Union Charitable status and requires the Union to register with the Charities Commission for England and Wales. Creates a third regulatory body that the Union must report to, the main effects are

  • 'Paid' trustees must be in minority

  • Annual Report in Charity format

  • Charitable activities must have public benefit

  • Annual Report, and finances published on Commission Website

  • Club and Society own funds held within Students' Union and not in separate bank account

 

President
VP Societies
VP Sports

​Chief Executive
Membership Services Director
Finance Manager

Education Act 1994

​The first act to acknowledge Student Unions and to introduce minimum standards for governance. The main effects of this act are

  • Students may only be major office holders (sabbaticals) for up to two years

  • Requirement to publish affiliations

  • Allows University students the right to opt out of being a member of the Students Union

  • Places obligation on the University to be the regulator of the Union for the areas covered in the act

​President
VP Societies
VP Sports
Returning Officer
Chief Executive
Membership Services Director
Finance manager

Companies Act 2006

​As a result of incorporating the Union is now subject to the Companies Act. This enshrines the principle that Students are the Students' Union, we have no shareholders and everything belongs to the students of the University of Surrey. The main effects of the act are

  • Requirement to publish accounts and company information to Companies House

  • Union now exists as a legal entity in it's own right

  • Company members (students) now have statutory rights as part owners of the company

  • Personal liability of directors (trustees) is now limited

  • Actions of trustees as directors now subject to regulatory standards

​President
Chief Executive
Membership Services Director
Finance Manager

Data Protection Act 1998

​The Union now has to clearly separate its use of data from that of the University, and is fully subject to the Data Protection act. The main effects are

  • Data sharing agreement now in place between Union and University, information on this is provided at registration

  • Union now has a data protection statement and policy of its own

​Business Support manager
All group committees

​Licensing Act 2003

​This governs the sale of alcohol, entertainment and even the late night food provision from Pizzaman.  We operate according to four licensing objectives:

  • The prevention of crime and disorder

  • Public safety

  • The prevention of public nuisance

  • The protection of children from harm

For more info have a look here

​Chief Executive
Commercial Manager
Bar & Catering Managers
Union Part-Time Staff

Private Security Industry Act 2001

​Established the Security Industry Authority (SIA). This piece of legislation regulated (amongst other things) door staff.  Hence we have external door staff at Rubix.

​Chief Executive
Commercial Manager
Bar & Catering Managers
Union Part-Time Staff

DGL Services

Health and Safety at Work  Act 1974

​Workplace (health , safety and welfare) regs 1992

Display Screen Equipment Regs 1992

Management of health and safety at work 1999/2003

​Manual handling operations regs 1992

​Personal protective equipment (PPE) at work regs 1992

​Provision and use of workplace equipment regs (PUWER) 1998

Environmental protection act 1990

Work at Height regs 2005

RIDDOR 1995

Noise at work regs 2005

CDM 1994

COSHH 2002/2005

Electricity at work act 1989

Employers liability act 1969

​First Aid regs

Lifting operations and lifting equipment regs (​LOLER) 1998

Pressure systems  regs 2000

Electrical equipment safety regs 1994

Fire safety stuff

​DVSA stuff

Trailer/Towing info

Section 19 and 22 permits

Road Traffic At 1988

Goods Vehicles Licensing of Operators Act 1995

 

Visit Us

Union House
University of Surrey
Stag Hill, Guildford
GU2 7XH

Contact Us

ussu.information@surrey.ac.uk
01483 689 223


The University of Surrey Students’ Union is a private limited company, registered in England & Wales with registered number 07470232, registered at Union House, Guildford, GU2 7XH. The Union is also a registered charity, registered with charity number 1142479

Copyright University of Surrey Student's Union 2018