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What is an AGM?

AGM stands for Annual General Meeting and is held to elect the signatories and committee members of each club and society for the coming year, to discuss what the group has achieved and future plans.

Why do clubs and societies need to hold an AGM?

Student groups must hold a valid AGM to remain active.  If you do not hold a valid AGM during AGM season, you will go dormant and won't be able to do any student activity. 

What is a valid AGM?

A valid AGM needs to have at least 10 students present, including the current signatories.  It is in your interest to try to make sure that as many students attend as possible as AGMs generate interest in your student group.  Attendees do not need to be members of your club or society.  You can view additional rules and information about who can attend an AGM and who can vote, in the SU byelaws.

What do I need to know about AGMs this year?

In this unique year, all AGMs are being held online via Microsoft teams.  You will need to book your AGM online via this form which is also linked below.  After making your request, please wait to receive confirmation of your AGM and a link to the meeting online, which will be advertised by the Union – you should also share this link with your members.  All AGMs will be attended by Union officers who will run the election process.  Elections will be done online during the meeting, with results also announced in the meeting.

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Group

Date

Voting Method

ACS
06/05/2021 16:00 Voting open to all students
Afghan Society
21/04/2021 12:00 Voting open to all students
Ahlul Bayt 18/03/2021 15:00 Voting open to all students
American Football 17/03/2021 18:00 Voting for registered members only
Anime and Manga Society 23/04/2021 18:00 Voting for registered members only
Arabic Society 25/03/2021 17:00 Voting open to all students
Archery 24/03/2021 18:00 Voting for registered members only
ArtSoc 22/04/2021 17:00 Voting for registered members only
Association of British and Chinese University Students (ABACUS) 28/04/2021 18:00 Voting for registered members only
Athletics and Cross Country 15/03/2021 17:30 Voting open to all students
AutiSoc 23/04/2021 18:00 Voting open to all students
Badminton 03/03/2021 17:00 Voting open to all students
Baking Society 22/04/2021 19:00 Voting open to all students
Ballroom and Latin Dance 25/03/2021 19:00 Voting open to all students
Bandsoc 19/04/2021 18:30 Voting open to all students
Baseball and Softball  23/03/2021 18:00 Voting open to all students
Basketball 24/03/2021 18:00 Voting open to all students
Bengali
02/03/2021 18:00Voting open to all students

Bhangra Society 04/05/2021 18:00 Voting open to all students
Big Band 29/04/2021 18:30 Voting open to all students
Biomedical Engineering Society 22/04/2021 19:30 Voting open to all students
BioSoc 06/05/2021 15:00 Voting open to all students
Boat 18/03/2021 18:00 Voting for registered members only
Boxing 11/03/2021 18:00 Voting open to all students
Bulgarian Society 29/04/2021 18:30 Voting open to all students
Canoe 16/03/2021 18:00 Voting open to all students
Cantonese Christian Fellowship 30/04/2021 18:00 Voting open to all students
Cheerleading 22/03/2021 18:00 Voting for registered members only
ChemEng Society 20/04/2021 17:00 Voting for registered members only
Chemistry Society 04/05/2021 18:30 Voting for registered members only
Chess 01/03/2021 18:30 Voting open to all students
Chinese Society 19/03/2021 13:00 Voting for registered members only
Chosen Christian Fellowship Society  05/05/2021 14:00 Voting for registered members only
Christian Union 25/03/2021 19:00 Voting for registered members only
Cocktail Society 23/04/2021 19:30 Voting open to all students
Commuters Society 07/05/2021 17:00 Voting open to all students
Composers Society 09/03/2021 13:00 Voting open to all students
CompSoc 20/04/2021 18:00 Voting open to all students
Concert Band 20/04/2021 19:30 Voting open to all students
Conservative Society 21/04/2021 18:00 Voting open to all students
Consulting Society 21/04/2021 18:00 
CRAFTsoc 22/04/2021 18:00 Voting open to all students
Cricket 03/03/2021 18:00 Voting open to all students
Cypriot Society 05/05/2021 15:00 Voting open to all students
Dance Squad 10/03/2021 18:00 Voting for registered members only
Debating Society 04/03/2021 18:00 Voting open to all students
Debenelux 04/05/2021 18:00 Voting open to all students
Disney 27/04/2021 18:30 Voting open to all students
Dodgeball 05/05/2021 18:30 Voting for registered members only
EARS 10/03/2021 14:00 Voting open to all students
Economics and Finance Society (EFS) 27/04/2021 19:00 Voting open to all students
Enactus 21/04/2021 14:00 Voting open to all students
Engineers without Borders 05/05/2021 18:00 Voting open to all students
Equestrian and Polo Club 25/03/2021 19:00 Voting open to all students
European Society 24/03/2021 17:00 Voting open to all students
Fashion and Retail Society 15/03/2021 18:00 Voting open to all students
Feminist 19/04/2021 18:00 Voting open to all students
Fencing 22/03/2021 18:30 Voting open to all students
Filipino 06/05/2021 16:00 Voting open to all students
Film Soc 04/05/2021 18:30 Voting open to all students
Football - Mens 19/03/2021 18:00 Voting open to all students
Football - Womens 24/03/2021 18:00 Voting open to all students
Formula Student 30/04/2021 17:00 Voting open to all students
Formula One Society 18/03/2021 17:00 Voting open to all students
GameSoc 03/03/2021 13:00 Voting open to all students
Gliding 06/05/2021 19:00 Voting open to all students
Golf 24/03/2021 17:30 Voting open to all students
Gospel Choir 28/04/2021 18:00 Voting open to all students
Gymnastics 19/03/2021 17:00 Voting open to all students
HackSurrey 12/03/2021 18:00 Voting open to all students
Hellenic Society 05/05/2021 14:00 Voting open to all students
Hispanic Society 22/04/2021 16:00 
HKPASS 19/03/2021 14:00 Voting for registered members only
Hockey 16/03/2021 18:00 Voting open to all students
Hong Kong Society 06/05/2021 14:00 Voting open to all students
Ice Skating 26/04/2021 18:00 Voting open to all students
Incite Society 04/05/2021 14:00 Voting open to all students
Indian Students Association (ISA) 07/05/2021 18:00 Voting open to all students
Indonesian Society 20/04/2021 17:00 Voting open to all students
Italian 30/04/2021 16:00 Voting open to all students
Japanese 09/03/2021 19:00 Voting open to all students
Jazz Orchestra 22/04/2021 19:30 Voting open to all students
Jiu Jitsu 25/03/2021 19:00 Voting open to all students
J-Soc 17/03/2021 13:00 Voting open to all students
Judo 25/03/2021 19:00 Voting open to all students
Karate 18/03/2021 19:30 Voting open to all students
Karting Club 22/03/2021 17:30 Voting open to all students
KISS 04/05/2021 13:00 Voting for registered members only
Kurdish Society 05/03/2021 18:00 Voting open to all students
Lacrosse 18/03/2021 18:00 Voting open to all students
Languages Society 08/03/2021 16:00 Voting open to all students
Law Society 05/05/2021 18:00 Voting open to all students
LGBT+ 24/03/2021 19:00 Voting open to all students
LitSoc 28/04/2021 14:00 Voting open to all students
MADSoc (Music and Drama Society) 02/03/2021 18:00 Voting open to all students
Mah Jong 19/04/2021 14:00 Voting open to all students
Malaysian Society 12/03/2021 19:00 Voting for registered members only
Mallu Society 03/03/2021 19:00 Voting for registered members only
Maths Society 19/04/2021 18:00 Voting open to all students
Mechsoc 25/03/2021 18:30 Voting open to all students
Med Soc 19/03/2021 19:00 Voting open to all students
Men Futsal 23/03/2021 12:00 Voting open to all students
Mid Soc 23/04/2021 19:00 Voting open to all students
Mixed Martial Arts 24/03/2021 18:00 Voting open to all students
Mountaineering 17/03/2021 19:00 Voting open to all students
Musical Theatre Society 26/04/2021 18:30 Voting for registered members only
Nepalese Society 05/05/2021 17:00 Voting for registered members only
Netball 10/03/2021 19:00 Voting open to all students
No Wave 04/05/2021 19:30 Voting for registered members only
Nursing
​03/03/2021 18:00
Voting open to all students​

NutriSoc 23/04/2021 18:30 Voting open to all students
Pakistani 19/04/2021 17:00 Voting open to all students
Paramedic Society 30/04/2021 14:00 Voting open to all students
People and Planet 17/03/2021 18:00 Voting open to all students
PetSoc 22/04/2021 19:00 Voting open to all students
Photographic Society 20/04/2021 18:30 Voting open to all students
Physoc 18/03/2021 19:00 Voting open to all students
Poker Society 29/04/2021 19:00 Voting open to all students
Polish Society 11/03/2021 18:00 Voting open to all students
Politics Society 28/04/2021 18:00 Voting open to all students
Portuguese Society 26/03/2021 17:00 Voting open to all students
Post-Graduate Society 21/04/2021 18:00 Voting open to all students
Powerhouse
02/03/2021 17:00
Voting open to all students

Psychology 21/04/2021 15:00 Voting open to all students
Rifle 12/03/2021 18:00 Voting open to all students
Rugby - Women's 26/03/2021 19:00 Voting for registered members only
Rugby Touch 18/03/2021 18:00 Voting open to all students
Russian Speakers Society 05/05/2021 18:00 Voting open to all students
Sailing 11/03/2021 19:00 Voting open to all students
Salsa Society 06/05/2021 16:00 Voting open to all students
Scuba Soc 06/05/2021 18:00 Voting open to all students
Singaporean Society 21/04/2021 13:00 Voting open to all students
SnowSports 22/03/2021 18::30 Voting for registered members only
Sociology Society 03/03/2021 14:00 Voting open to all students
Squash 11/03/2021 18:00 Voting open to all students
​Sri Lankan
03/03/2021 17:00​ Voting open to all students​

Stag Radio 28/04/2021 18:00 Voting open to all students
Stage Crew 19/04/2021 18:00 Voting open to all students
StagTV 25/03/2021 18:30 Voting for registered members only
String Orchestra 04/05/2021 19:00 Voting open to all students
Surf Club 04/05/2021 19:30 Voting for registered members only
Surrey Business Society 05/05/2021 18:00 Voting open to all students
Surrey First Aid 16/03/2021 18:30 Voting for registered members only
Surrey Garden 26/04/2021 17:30 Voting open to all students
Surrey Greens 28/04/2021 19:00 Voting open to all students
Surrey Investment and Finance  15/03/2021 16:00 Voting open to all students
Surrey Islamic Society 09/03/2021 18:30 Voting open to all students
Surrey Labour Students 26/04/2021 18:00 Voting open to all students
Surrey Marrow 05/05/2021 19:30 Voting open to all students
Surrey Reproducibility 21/04/2021 17:00 Voting open to all students
Surrey TEDx 28/04/2021 15:00 Voting open to all students
Surrey Video Gaming Society 21/04/2021 19:00 Voting for registered members only
Swimming 10/03/2021 19:30 Voting for registered members only
Water Polo
10/03/2021 20:00
Voting for registered members only



Table Tennis 17/03/2021 17:00 Voting open to all students
Taekwondo 25/03/2021 18:00 Voting open to all students
Tamil Society 21/04/2021 18:00 Voting for registered members only
Tennis 23/03/2021 16:00 Voting open to all students
THE Society 12/03/2021 16:00 Voting open to all students
The Stag 28/04/2021 16:00 Voting open to all students
Theatre Society 24/03/2021 18:00 Voting for registered members only
Trampoline 17/03/2021 19:00 Voting open to all students
Triathlon 18/03/2021 18:00 Voting open to all students
Turkish & Cypriot Society 01/03/2021 17:00 Voting open to all students
Ultimate 24/03/2021 17:00 Voting open to all students
VetSoc 25/03/2021 19:00 Voting open to all students
VietSoc 05/05/2021 19:00 Voting open to all students
Volleyball 25/03/2021 17:00 Voting for registered members only
Wake Club 17/03/2021 17:30 Voting open to all students
Weightlifting 02/03/2021 18:00 Voting open to all students
WOKESurrey 24/03/2021 15:00 Voting open to all students
Women in Engineering 04/03/2021 19:00 Voting open to all students
Yoga 06/05/2021 20:00 Voting open to all students
ZenSoc 26/03/2021 17:00 Voting open to all students




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I want to set up a new society and have it ratified – can I still do this?

You can still start a new society – the opportunity for ratification is the Society Standing Committee in early February.  If you are ratified at that committee, you have until Friday the 19th of February to hold an EGM to set up your society, you will then need to also hold an AGM during the AGM season as described in this guidance.

I want to re-start a dormant society – can I still do this?

Starting up a dormant society means that you need to hold an EGM.  The Union has a cut off point for EGMs to take place which is the 19th of February.  Because EGMs need a 2-week advertising window, you must have notified us that you need to hold an EGM by the 5th of February.  If you do not hold an EGM by the cut off point, the society will remain dormant until the next academic year.

Societies who have recently held EGMs will still need to book an AGM during AGM season as per this guidance because all active clubs and societies need to hold an AGM during AGM season in order to remain active.

What happens in our club or society goes dormant after the cut off point for EGMs and before AGM season?

If someone steps down from a signatory role after the EGM booking cut off point (5th February) that club or society can continue to be active until AGM season and are only required to hold a valid AGM to continue.  This is a provision we have put in place this year only.



I need further information:​

If you have any further questions about your AGM, please contact the Student Voice Manager on Katherine.phillips@surrey.ac.uk 

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