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Mens Football Club
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THE UNIVERSITY OF SURREY (MENS) FOOTBALL CLUB, Union House, Stag Hill, GUILDFORD GU2 7XH
MINUTES of the Annual General meeting held at the Varsity Centre, Guildford on Saturday 17th March 2007 commencing at 5.30pm
In attendance: 20 members In the chair: Nick Short (VP Sports, USSU)
1 Chair’s welcome
The Chair welcomed members and advised of the standard student union sports club rules and procedure for Annual General Meetings.
2 To agree and sign the minutes of the Annual General Meeting held on 11.9.06
The minutes were agreed as a true record and were duly signed by the Chair.
3 Officers Reports
Members received written reports from the Secretary and the Treasurer and, on a vote, both reports were adopted. The Chair explained that as the club was part of the students union and the university, separate audited accounts were not kept. However, during the year the club’s Treasurer had kept a balance sheet and this was presented to members, showing income of £6430.50 with expenditure of £5019.01, meaning a surplus of £1411.49.
4 Adoption of new Club Constitution
Following discussion and a vote in favour it was RESOLVED: that subject to draft rule 8.8 being deleted and draft rules 11.1 and 11.3 being deleted, the new Club Constitution be adopted.
5 Election of Officers
Having resolved to adopt a new Club Constitution, nominations were called for the new Executive Committee consisting of 5 officers, namely; Chair; Vice Chair; Treasurer; Secretary; and Club Captain.
Tom Foley was nominated for Chair. Tom was invited to address members and there being no further nominations, and after the nominee had left the room, a vote was taken to confirm Tom Foley as Chair and he was announced duly elected.
Dan Meijles and Tobie Barry were nominated for the post of Treasurer. Following an invitation for both candidates to address the meeting and having retired from the room, the Chair called a vote and, by a majority, Tobie Barry was elected Treasurer.
Steve Cottingham was nominated for Secretary. Steve was invited to address the meeting and there being no further nominations, and after the nominee had left the room, a vote was taken to confirm Steve Cottingham as Secretary and he was announced duly elected.
Dave Mann was nominated for Vice Chair. Dave was invited to address the meeting and there being no further nominations, and after the nominee had left the room, a vote was taken to confirm Dave Mann as Vice Chair and he was announced duly elected.
Dan Meijles and Matt Buckley were nominated for the post of Club Captain. Following an invitation for both candidates to address the meeting and having retired from the room, the Chair called a vote and, by a majority, Dan Meijles was elected Club Captain.
At this stage, the Chair announced that those who had been elected would form the club’s Executive Committee. There were now vacant posts for the new Sub-Committee, which would be chaired by the Club Captain. Nominations were therefore invited for the posts of Tour Secretary; Social Secretary; Web Master; and Merchandise/Promotions Secretary.
Richard Knell was nominated as Tour Secretary, which was confirmed by unanimous vote; Jack White and Tobie Barry were nominated as Joint Social Secretaries, which was confirmed by unanimous vote; Zakir Hullemuth was nominated for the Merchandise/Promotions post, which was confirmed by unanimous vote; and finally Tom Dack was nominated for the Web Master post, which was also confirmed by unanimous vote. Under the new Club Constitution, the Sub-Committee would also include team captains, once they had been appointed by the Executive Committee, prior to the new season.
6 Registered members
The Chair advised that as the club had 62 registered members it would be unlikely to qualify to operate more than 4 teams in BUSA next season. Following lengthy debate the Chair agreed to consider allowing one more BUSA team to operate provided that the club reached a figure of 70 registered members before the end of March 2007.
7 Colours Ball 2007
The Chair advised members of the date of the forthcoming Colours Ball ( 28.4.07) and confirmed that the club could hold its own awards ceremony on the same night in another part of the venue.
8 Close of meeting
There being no further business the Chair closed the meeting at 6.45pm.
…………………………………………………………………………………………………….(signed) CHAIR ……………………………………………………………………………………………….……date
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